Development Manager
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Development Manager supports this mission by providing management assistance and coordination on a wide variety of development projects (in particular Construction Building Projects – redevelopment, office, industrial, retail).
Essential Duties and Responsibilities include but are not limited to the following:
- Provides development support throughout all project phases (project due diligence, loan packages, site acquisition, contracts, programming, design, financing, construction, leasing/marketing)
- Liaisons with city and other governmental officials, including organizing and attending meetings as required to resolve outstanding matters. Follows through with all pertinent parties to ensure that appropriate action on pending matters is done as required
- Assist in the coordination of zoning matters with appropriate consultants, legal and governmental bodies
- Ensures all plans and required submittals are processed with the appropriate government body and follows through to obtain necessary approvals. Track progress of these submittals to receipt of required approvals
- Coordinates schedules and attends to architectural design/schedule matters and follows through to ensure required action is done as required
- Responsible for the coordination of land surveys, easements, etc. and works with surveyors, engineers etc. to ensure work is done as required
- Assists in the interviewing and selection of outside consultants
- Interviews and selects general contractors, subcontractors, and other similar 3rd party vendors
- Prepares and solicits bids for a variety of development contracts
- Coordinate environmental reviews and remediation efforts on various development projects
- Monitors and coordinates the work effort of all project architects, engineers, and consultants to ensure their scope of work is in conformance with the project budget, schedule and development guidelines
- Perform detailed financial analysis including the creation of financial models that include IRR, ROE, ROA, CF and waterfall calculations.
- Coordinates draw submittal with accounting
Other duties may include:
- Monitors construction activity and schedule. Visits project sites, as appropriate, with Development Partner for the purpose of understanding project schedule and budget as it relates to the overall partnership interests
- Prepare weekly reports regarding the status of each development including status of construction, cost variances, unresolved items, and other project related reports. Includes photographs as appropriate
- Maintains all project records per the Holladay’s record keeping system
- Monitors project closeout process including contract closeouts, punch list and final payments.
- Reviews monthly draw for conformance with Operating Agreement requirements
- Aware of the sales and marketing activities, and understands how these relate to status of construction
Qualifications
- Bachelor’s degree required
- Basic knowledge of financial principals
- Previous Real Estate experience, with some knowledge of real estate project cycle preferred
- Excellent computer skills, with emphasis internet research and Microsoft office products
- Familiarity with the local permitting process, knowledge of how to work with the Department of Economic Development, Building Department, and other appropriate City departments
- Good organization, communication, and administration skills
- Good oral, written and interpersonal skills
- Ability to perform under pressure
- Able to work with people at all levels
- Ability to prioritize work assignments and adapt to changing priorities
- Professional attitude, appearance, and demeanor
- Travel may be required
- Valid Driver’s license, proof of insurance, and MVR report acceptable to company’s liability insurance provider
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
- ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Development Manager compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
- Associate is required to walk multiple premises which can require climbing stairs to inspect stairwells and be in high spaces, such as roof to inspect equipment if necessary.
- Associate may occasionally be required to lift or move items over ten (10) pounds.
Supervisory Responsibility:
- This position does not have any supervisory responsibility.
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on location and assigned portfolio.
Commercial Building Property Manager
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Commercial Property Manager supports this mission by managing a growing portfolio of real estate in the designated market. As a manager, the individual will be responsible for monitoring the day-to-day operations of an experienced maintenance staff, evaluating the budgets for and financial performance of each property, and cultivating positive, lasting tenant-landlord relationships. While maintaining the current portfolio of tenants, the Property Manager will actively seek to expand Holladay Properties’ presence in the designated market, through additional facility management opportunities.
Essential Duties and Responsibilities include but are not limited to the following:
- Excellent communication skills, both written and oral
- Ability to multi-task in a fast-paced environment
- Basic knowledge of commercial leases, contracts, and financial statements
- Must already have or be willing to obtain a real estate license and CPM designation
- Works to foster positive and effective business relationships
- Ability to communicate effectively both orally and in writing
- Possess strong and effective telephone skills
- Maintain a professional appearance as a company representative
- Professional conduct and judgment while working and during personal hours
- Possess strong organizational skills
- Time management is important as there are many deadlines
- Multi-tasking skills are a must as there are numerous items that are open daily
- Able to research, analyze and make recommendations on problems that arise
- Ability to professionally resolve issues with disgruntled tenants, customers, and vendors
- Able to comprehend and complete various reports on a weekly basis
- Understand the lease and able to explain to tenants and prospective tenants
- Uphold all policies and laws to protect the company from harm physically or financially
- Analyze problems and make decisions
- Able to learn and comprehend different types of software
Qualifications
- Must have a valid driver’s license and BMV record acceptable to the company’s liability insurance carrier
- Able to drive long distances
- Must not pose a threat to the safety and health of himself/herself or others
- Able to sit at a desk for up to 6 hours
- Able to climb 3 flights of stairs several times a day inspecting apartments or hallways
- Able to read and follow instructions, warnings, procedures, etc.
- Able to show vacant space, inspect grounds and facilities in adverse weather conditions (rain, snow, heat, cold, etc.)
- Must be able to keyboard and use a mouse
- Employee is required to stand , walk, sit, and must occasionally reach, stoop, kneel and crouch
- Close vision and the ability to adjust focus is required
- While performing the duties of this job, the employee is regularly required to speak, see, hear and handle items and communicate on the phone.
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold).
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Position Competencies
- Attention to Detail: Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
- Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
- Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
- Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks
Compensation:
The Commercial Property Manager compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Financial Analyst
South Bend, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Financial Analyst will support this through supporting business strategy and priorities by driving business results. This role will interact across the company, including senior level leadership, and be responsible for analyzing and reviewing information for key business decisions.
Essential Duties and Responsibilities include but are not limited to the following:
- Analyzes financial data and operating reports, along with comparisons to budget and prior year statements, with the goal of using the information to add value and drive performance
- Provides analytical support for a diverse portfolio of commercial real estate investments spread across asset classes and markets
- Supports preparation of monthly, quarterly, and annual reports to Senior Leadership, JV Partners, and Ownership
- Manages the real estate tax assessment, abatement, appeal and payment processes across the portfolio through analysis, tracking, and other relevant duties
- Conducts market research and analysis of property demographics, economic trends, investment benchmarks to support financial assumptions for investment and operational decision making
- Assists in annual budgeting, cash forecasting, and debt and equity tracking
Qualifications
- Bachelor's degree in real estate, finance, or accounting
- Three years of financial analysis experience preferred; minimum one-year financial analysis experience required
- General understanding of real estate investments
- Strong communication skills
- Advanced proficiency in Excel
- Ability to work on multiple tasks with multiple people
- Yardi experience preferred
Compensation:
Compensation will be commensurate with experience depending on experience and qualifications.
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other and external clients and stakeholders.
- Mission: Enriching lives through investment and service
- ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect – We recognize and acknowledge the inherent value others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health – We support the physical, financial, and professional health and well-being of each other and those we serve.
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
Landscape Crew Leader
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Landscape Crew Leader supports this mission by primarily being responsible for planning and supervising the work required to maintain all the formal landscaping, natural and desirable landscape features, lawn and outdoor areas on Holladay Property sites and certain other fee management properties. The Landscape Supervisor is responsible for providing leadership, supervision and communication that supports the departmental and organizational mission, and is in accordance with the organization's policies and applicable laws. This position requires that an individual be able to manage multiple projects, meet crucial deadlines, and communicate effectively with many different persons in different capacities throughout a day. The position requires the ability to make sound decisions, sometimes in a short amount of time, while always keeping the best interest of Holladay Properties in mind. This position requires a strong knowledge of landscape maintenance and extreme mobility because of the need to direct all aspects of landscaping in our portfolio on a weekly basis. Flexibility is a must in this position because an ordinary day can change very quickly as events occur at many different sites.
Essential Duties and Responsibilities include but are not limited to the following:
- Manage, work, plan and coordinate all grounds maintenance duties which include but are not limited to: fertilization and chemical applications, irrigation control, lawn maintenance care procedures, removal of snow, tree and shrub care, landscape bed care.
- Perform grounds inspections on a weekly basis and implement needed care and corrections.
- Arrange work assignments through a foreman for the lawn and grounds maintenance crew.
- Review and evaluate procedures and recommend ideas for increased efficiency and cost reduction.
- Determine and prepare budget recommendations.
- Plan and schedule work for lawn and grounds maintenance personnel to ensure proper maintenance effort.
- Evaluate and work with lawn and grounds maintenance personnel to evaluate equipment and determine maintenance and replacement schedules.
- Evaluate new equipment and materials and recommend purchasing specifications.
- Plan and arrange meetings with area vendors for purchasing items with the goal of proper cost recommendations.
- Plan and arrange meetings with grounds maintenance staff to ensure compliance with established practices, implement new policies, and to keep staff abreast of current changes and standards of industry.
- Manage personnel functions including but not limited to hiring, performance appraisals, and vacation schedules.
- Daily visual inspection of turf quality and needed application for possible treatment areas.
- Perform or supervise irrigation repairs.
- Inspect and treat beds and plants including, but not limited to: fertilization application, pest control, perennial and annual broadleaf weed control, replacement needs.
- Perform or supervise quarterly application of lawn fertilization.
- Perform or supervise semi-annual application of annual and broadleaf weed control.
- Schedule and oversee pruning during the season, and dormant winter pruning of deciduous trees and summer flowering shrubs.
- Perform all work related to snow removal and ice management which includes but not limited to: plowing entry’s, parking lots, loading docks.
- Apply salt and de-icing applications to designated areas of parking lots, loading docks and ramps, pedestrian walks and entries.
- 24 on call duty for snow event.
- Work with vendors for purchasing items in bulk supply for savings.
Qualifications & Physical Demands
- Must have a valid driver’s license
- Must have reliable transportation
- Must not pose a direct threat to the safety and health of himself/herself or others
- Able to read and follow instructions, warnings, procedures, etc.
- Able to effectively and professionally communicate both orally and in writing
- Must be available to work evenings and weekends
- Able to follow company procedures regarding proper key control
- Possess excellent customer service skills
- Able to inspect roof tops effectively
- Able to maintain a professional appearance
- Must be able to communicate effectively by using a cell phone and computer
- Able to perform routine maintenance and repairs
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Landscape Crew Leader compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
- Work in various body positions to complete tasks
- Able to perform repairs on buildings and lights at heights up to 30 feet
- Able to travel up and down 3 flights of stairs during workday transporting up to 80 pounds
- Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
- Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
- Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
- Able to climb stairs multiple times daily while transporting items
- Able to effectively use a ladder
Supervisory Responsibility:
- Landscape Supervisor will have supervisory duties of the landscapers
- Manage or assist landscape/grounds crew in the oversight of projects (vendors/contractors) on premise to ensure work is being completed according to specifications
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Financial Analyst
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Financial Analyst will support this through supporting business strategy and priorities by driving business results. This role will interact across the company, including senior level leadership, and be responsible for analyzing and reviewing information for key business decisions.
Essential Duties and Responsibilities include but are not limited to the following:
- Analyzes financial data and operating reports, along with comparisons to budget and prior year statements, with the goal of using the information to add value and drive performance
- Provides analytical support for a diverse portfolio of commercial real estate investments spread across asset classes and markets
- Supports preparation of monthly, quarterly, and annual reports to Senior Leadership, JV Partners, and Ownership
- Manages the real estate tax assessment, abatement, appeal and payment processes across the portfolio through analysis, tracking, and other relevant duties
- Conducts market research and analysis of property demographics, economic trends, investment benchmarks to support financial assumptions for investment and operational decision making
- Assists in annual budgeting, cash forecasting, and debt and equity tracking
Qualifications
- Bachelor's degree in real estate, finance, or accounting
- Three years of financial analysis experience preferred; minimum one-year financial analysis experience required
- General understanding of real estate investments
- Strong communication skills
- Advanced proficiency in Excel
- Ability to work on multiple tasks with multiple people
- Yardi experience preferred
Compensation:
Compensation will be commensurate with experience depending on experience and qualifications.
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other and external clients and stakeholders.
- Mission: Enriching lives through investment and service
- ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect – We recognize and acknowledge the inherent value others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health – We support the physical, financial, and professional health and well-being of each other and those we serve.
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
Commercial Property Manager
South Bend, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Commercial Property Manager supports this mission by managing a growing portfolio of real estate in the designated market. As a manager, the individual will be responsible for monitoring the day-to-day operations of an experienced maintenance staff, evaluating the budgets for and financial performance of each property, and cultivating positive, lasting tenant-landlord relationships. While maintaining the current portfolio of tenants, the Property Manager will actively seek to expand Holladay Properties’ presence in the designated market, through additional facility management opportunities.
Essential Duties and Responsibilities include but are not limited to the following:
- Excellent communication skills, both written and oral
- Ability to multi-task in a fast-paced environment
- Basic knowledge of commercial leases, contracts, and financial statements
- Must already have or be willing to obtain a real estate license and CPM designation
- Works to foster positive and effective business relationships
- Ability to communicate effectively both orally and in writing
- Possess strong and effective telephone skills
- Maintain a professional appearance as a company representative
- Professional conduct and judgment while working and during personal hours
- Possess strong organizational skills
- Time management is important as there are many deadlines
- Multi-tasking skills are a must as there are numerous items that are open daily
- Able to research, analyze and make recommendations on problems that arise
- Ability to professionally resolve issues with disgruntled tenants, customers, and vendors
- Able to comprehend and complete various reports on a weekly basis
- Understand the lease and able to explain to tenants and prospective tenants
- Uphold all policies and laws to protect the company from harm physically or financially
- Analyze problems and make decisions
- Able to learn and comprehend different types of software
Qualifications
- Must have a valid driver’s license and BMV record acceptable to the company’s liability insurance carrier
- Able to drive long distances
- Must not pose a threat to the safety and health of himself/herself or others
- Able to sit at a desk for up to 6 hours
- Able to climb 3 flights of stairs several times a day inspecting apartments or hallways
- Able to read and follow instructions, warnings, procedures, etc.
- Able to show vacant space, inspect grounds and facilities in adverse weather conditions (rain, snow, heat, cold, etc.)
- Must be able to keyboard and use a mouse
- Employee is required to stand , walk, sit, and must occasionally reach, stoop, kneel and crouch
- Close vision and the ability to adjust focus is required
- While performing the duties of this job, the employee is regularly required to speak, see, hear and handle items and communicate on the phone.
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold).
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Position Competencies
- Attention to Detail: Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
- Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
- Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
- Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks
Compensation:
The Commercial Property Manager compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Maintenance Technician
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Maintenance Technician supports this mission by installing, maintaining and repairing machinery, equipment, physical structure and other systems for the health and well-being of clients, visitors and staff.
Essential Duties and Responsibilities include but are not limited to the following:
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Replaces light bulbs where and when needed
- Complies with life safety codes for the facilities and equipment required at all locations
- Has knowledge of pertinent laws, EPA and OSHA regulations governing proper storage and management of hazardous materials.
- Provides preventive maintenance on agency vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Conducts visual inspections of boiler rooms, other equipment rooms and grounds
- Has knowledge and understanding of the agencies internal and external customer needs and is committed to meeting or exceeding those expectations
- Has a high level of knowledge of building maintenance
- Able to read and understand blueprints, fire control, life safety and security
- Comfortable working with machinery and mechanical equipment
- Answers service calls, as required
- Completes assigned preventative maintenance
- Completes logs and enters work orders completed
- Has daily contact with tenants and the general public and is able to interact with them in a professional manner
- Possess strong communication skills and provide excellent customer service
- Able to work with multiple types of software to enter necessary data for management of buildings
- Dealing with problems involving several concrete variables in standardized situations
- Handling and operating hand tools, power tools and motorized lawn equipment
- Typing and basic computer usage
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Complies with life safety codes for the facilities and equipment required at all locations.
- Maintains company vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Drives agency vehicles as required
- Provides for continuous and unimpeded use of the physical facilities by clients, staff and visitors
- Prepares reports as requested
- Performs fire pump and other safety inspections on a regular schedule
- Conducts visual inspections of boiler rooms, equipment rooms, grounds and all aspects of the physical structure.
- Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others
- Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization’s goals and objectives
Qualifications
- Strong knowledge of leases, contract terminology, contract law and the real estate business in general is required
- Must have the ability manage multiple projects and meet crucial deadlines
- Ability to communicate effectively with in different capacities throughout a day
- Strong organizational and writing skills necessary for success
- Flexibility is a must in this position because an ordinary day can change very quickly
- Previous experience as a paralegal, or other similar role, preferred
- Strong computer skills, specifically with Microsoft Office package required
- Good oral, written and interpersonal skills
- Position requires regular day travel from corporate office to properties throughout the region
- Valid Driver’s license, proof of insurance, and a MVR report acceptable to the company’s liability insurance carrier
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Maintenance Technician compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
- Must have a valid driver’s license
- Must have reliable transportation
- Must not pose a direct threat to the safety and health of himself/herself or others
- Able to read and follow instructions, warnings, procedures, etc.
- Able to effectively and professionally communicate both orally and in writing
- Must be available to work evenings and weekends
- Able to follow company procedures regarding proper key control
- Work in various body positions to complete tasks
- Able to perform repairs on buildings and lights at heights up to 30 feet
- Able to travel up and down 3 flights of stairs during work day transporting up to 80 pounds
- Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
- Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
- Possess excellent customer service skills
- Able to inspect roof tops effectively
- Able to maintain a professional appearance
- Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
- Must be able to communicate effectively by using a cell phone and computer
- Able to climb stairs multiple times daily while transporting items
- Able to effectively use a ladder
- Able to perform routine maintenance and repairs
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Portfolio Accountant
South Bend, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Portfolio Accountant supports this mission by supporting a portfolio of buildings related to the account assigned.
Essential Duties and Responsibilities include but are not limited to the following:
- Prepare all aspects of the financial statement package, including creating and posting journal entries, general ledger review and completion of balance sheet support schedules
- Ensure financial packages are completed and delivered in a timely and accurate manner to Directors of Property Management, Property Managers, and clients
- Independently provide answers to financial questions from internal and external clients
- Monitor and maintain cash balances
- Resolve all issues and document response to all review comments generated
- Analyze variances in financial statements and provides explanations to clients
- Establish resolution plans for complex tenant issues, including researching and determining the best points of contact to collaborate on resolution
- Review financials for errors/issues, and determine what adjusting entries are needed
- Review and approve cash receipt entries by the AR team, and advice AR team on application adjustments
- Identify and investigate potential AR exposures and determine which balances to escalate to property management and/or the client
- Review and approve invoice coding from the AP team, and determine the proper expense accounts and instruct adjustments as needed
- Ensures all debt, real estate tax, and sales tax (where applicable) are made in a timely manner and internal schedules are maintained
- Review leases for accuracy and independently determine the proper parties to collaborate with to determine the financial intentions of the document
- Adhere to internal accounting policies and procedures
- Develop procedures for completing various bank and balance sheet reconciliations
- Provide advice to property management on the development of budgets, and use quality control process to verify that budget information has been properly inputted into the system
- Independently manage and determine priority of outstanding tasks and research requests
- Handle client audit requests as needed
- Assist in the set up and transitions of properties which may include loading beginning balance information, sales pro-ratio calculations, and closing entries
Qualifications:
- Bachelor’s degree in Accounting or directly related field required
- Accounting related experience of at least 2 years preferred
- Property accounting a plus
- Leasing related experience a plus
- Solid customer service and interpersonal skills
- Attentive to detail
- Trustworthy and preserves confidentiality
- Experience reading and understanding leases preferred
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
Mission: Enriching lives through investment and service
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Position Competencies
- Attention to Detail: Able to “zoom in” to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
- Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
- Task Completion: Responds effectively to clear direction; follows set procedures; solves immediate problems; escalates where appropriate; sees tasks through to completion
- Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks
Compensation:
The Portfolio Accountant compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
Requires extended hours to meet specific monthly or project related due dates
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve months. Management retains the discretion to make exceptions to the policy.
Maintenance Technician
Portage, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Maintenance Technician supports this mission by installing, maintaining and repairing machinery, equipment, physical structure and other systems for the health and well-being of clients, visitors and staff.
Essential Duties and Responsibilities include but are not limited to the following:
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Replaces light bulbs where and when needed
- Complies with life safety codes for the facilities and equipment required at all locations
- Has knowledge of pertinent laws, EPA and OSHA regulations governing proper storage and management of hazardous materials.
- Provides preventive maintenance on agency vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Conducts visual inspections of boiler rooms, other equipment rooms and grounds
- Has knowledge and understanding of the agencies internal and external customer needs and is committed to meeting or exceeding those expectations
- Has a high level of knowledge of building maintenance
- Able to read and understand blueprints, fire control, life safety and security
- Comfortable working with machinery and mechanical equipment
- Answers service calls, as required
- Completes assigned preventative maintenance
- Completes logs and enters work orders completed
- Has daily contact with tenants and the general public and is able to interact with them in a professional manner
- Possess strong communication skills and provide excellent customer service
- Able to work with multiple types of software to enter necessary data for management of buildings
- Dealing with problems involving several concrete variables in standardized situations
- Handling and operating hand tools, power tools and motorized lawn equipment
- Typing and basic computer usage
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Complies with life safety codes for the facilities and equipment required at all locations.
- Maintains company vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Drives agency vehicles as required
- Provides for continuous and unimpeded use of the physical facilities by clients, staff and visitors
- Prepares reports as requested
- Performs fire pump and other safety inspections on a regular schedule
- Conducts visual inspections of boiler rooms, equipment rooms, grounds and all aspects of the physical structure.
- Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others
- Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization’s goals and objectives
Qualifications
- Strong knowledge of leases, contract terminology, contract law and the real estate business in general is required
- Must have the ability manage multiple projects and meet crucial deadlines
- Ability to communicate effectively with in different capacities throughout a day
- Strong organizational and writing skills necessary for success
- Flexibility is a must in this position because an ordinary day can change very quickly
- Previous experience as a paralegal, or other similar role, preferred
- Strong computer skills, specifically with Microsoft Office package required
- Good oral, written and interpersonal skills
- Position requires regular day travel from corporate office to properties throughout the region
- Valid Driver’s license, proof of insurance, and a MVR report acceptable to the company’s liability insurance carrier
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Maintenance Technician compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
- Must have a valid driver’s license
- Must have reliable transportation
- Must not pose a direct threat to the safety and health of himself/herself or others
- Able to read and follow instructions, warnings, procedures, etc.
- Able to effectively and professionally communicate both orally and in writing
- Must be available to work evenings and weekends
- Able to follow company procedures regarding proper key control
- Work in various body positions to complete tasks
- Able to perform repairs on buildings and lights at heights up to 30 feet
- Able to travel up and down 3 flights of stairs during work day transporting up to 80 pounds
- Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
- Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
- Possess excellent customer service skills
- Able to inspect roof tops effectively
- Able to maintain a professional appearance
- Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
- Must be able to communicate effectively by using a cell phone and computer
- Able to climb stairs multiple times daily while transporting items
- Able to effectively use a ladder
- Able to perform routine maintenance and repairs
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
Maintenance Technician
South Bend, IN
Essential Duties and Responsibilities
Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Maintenance Technician supports this mission by installing, maintaining and repairing machinery, equipment, physical structure and other systems for the health and well-being of clients, visitors and staff.
Essential Duties and Responsibilities include but are not limited to the following:
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Replaces light bulbs where and when needed
- Complies with life safety codes for the facilities and equipment required at all locations
- Has knowledge of pertinent laws, EPA and OSHA regulations governing proper storage and management of hazardous materials.
- Provides preventive maintenance on agency vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Conducts visual inspections of boiler rooms, other equipment rooms and grounds
- Has knowledge and understanding of the agencies internal and external customer needs and is committed to meeting or exceeding those expectations
- Has a high level of knowledge of building maintenance
- Able to read and understand blueprints, fire control, life safety and security
- Comfortable working with machinery and mechanical equipment
- Answers service calls, as required
- Completes assigned preventative maintenance
- Completes logs and enters work orders completed
- Has daily contact with tenants and the general public and is able to interact with them in a professional manner
- Possess strong communication skills and provide excellent customer service
- Able to work with multiple types of software to enter necessary data for management of buildings
- Dealing with problems involving several concrete variables in standardized situations
- Handling and operating hand tools, power tools and motorized lawn equipment
- Typing and basic computer usage
- Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
- Complies with life safety codes for the facilities and equipment required at all locations.
- Maintains company vehicles and equipment
- Provides on-call coverage on a rotational basis as needed
- Drives agency vehicles as required
- Provides for continuous and unimpeded use of the physical facilities by clients, staff and visitors
- Prepares reports as requested
- Performs fire pump and other safety inspections on a regular schedule
- Conducts visual inspections of boiler rooms, equipment rooms, grounds and all aspects of the physical structure.
- Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others
- Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organization’s goals and objectives
Qualifications
- Strong knowledge of leases, contract terminology, contract law and the real estate business in general is required
- Must have the ability manage multiple projects and meet crucial deadlines
- Ability to communicate effectively with in different capacities throughout a day
- Strong organizational and writing skills necessary for success
- Flexibility is a must in this position because an ordinary day can change very quickly
- Previous experience as a paralegal, or other similar role, preferred
- Strong computer skills, specifically with Microsoft Office package required
- Good oral, written and interpersonal skills
- Position requires regular day travel from corporate office to properties throughout the region
- Valid Driver’s license, proof of insurance, and a MVR report acceptable to the company’s liability insurance carrier
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
- Mission: Enriching lives through investment and service
-
ENRICH Values:
- Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
- Nurture – We encourage and support the growth and development of each other, our clients, and our communities.
- Respect - We recognize and acknowledge the inherent value of others.
- Integrity – We do the right thing. We exhibit a consistently high moral compass.
- Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
- Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Compensation:
The Maintenance Technician compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.
Physical Demands:
- Must have a valid driver’s license
- Must have reliable transportation
- Must not pose a direct threat to the safety and health of himself/herself or others
- Able to read and follow instructions, warnings, procedures, etc.
- Able to effectively and professionally communicate both orally and in writing
- Must be available to work evenings and weekends
- Able to follow company procedures regarding proper key control
- Work in various body positions to complete tasks
- Able to perform repairs on buildings and lights at heights up to 30 feet
- Able to travel up and down 3 flights of stairs during work day transporting up to 80 pounds
- Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
- Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
- Possess excellent customer service skills
- Able to inspect roof tops effectively
- Able to maintain a professional appearance
- Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
- Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
- Must be able to communicate effectively by using a cell phone and computer
- Able to climb stairs multiple times daily while transporting items
- Able to effectively use a ladder
- Able to perform routine maintenance and repairs
Supervisory Responsibility:
This position does not have any supervisory responsibility
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
This description is not all inclusive and duties will vary depending on specific property being managed.
