Holladay Properties Job Postings

Holladay Properties Job Postings

Commercial Maintenance Technician

Job Details:
Level: Experienced
Job Location: IN- South Bend - South Bend, IN
Position Type: Full Time
Job Category: Skilled Labor - Trades

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Commercial  Maintenance Technician supports this mission by installing, maintaining and repairing machinery, equipment, physical structure and other systems for the health and well-being of clients, visitors and staff. Company work van provided.

Essential Duties and Responsibilities include but are not limited to the following:

  • Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
  • Replaces light bulbs where and when needed
  • Complies with life safety codes for the facilities and equipment required at all locations
  • Has knowledge of pertinent laws, EPA and OSHA regulations governing proper storage and management of hazardous materials.
  • Provides preventive maintenance on agency vehicles and equipment
  • Provides on-call coverage on a rotational basis as needed
  • Conducts visual inspections of boiler rooms, other equipment rooms and grounds
  • Has knowledge and understanding of the agencies internal and external customer needs and is committed to meeting or exceeding those expectations
  • Has a high level of knowledge of building maintenance
  • Able to read and understand blueprints, fire control, life safety and security
  • Comfortable working with machinery and mechanical equipment
  • Answers service calls, as required
  • Completes assigned preventative maintenance
  • Completes logs and enters work orders completed
  • Has daily contact with tenants and the general public and is able to interact with them in a professional manner
  • Possess strong communication skills and provide excellent customer service
  • Able to work with multiple types of software to enter necessary data for management of buildings
  • Dealing with problems involving several concrete variables in standardized situations
  • Handling and operating hand tools, power tools and motorized lawn equipment
  • Typing and basic computer usage
  • Repairs, installs, replaces and maintains machinery, mechanical equipment, electrical equipment, fixtures, appliances, plumbing, tools and building materials
  • Complies with life safety codes for the facilities and equipment required at all locations.
  • Maintains company vehicles and equipment
  • Provides on-call coverage on a rotational basis as needed
  • Drives agency vehicles as required
  • Provides for continuous and unimpeded use of the physical facilities by clients, staff and visitors
  • Prepares reports as requested
  • Performs fire pump and other safety inspections on a regular schedule
  • Conducts visual inspections of boiler rooms, equipment rooms, grounds and all aspects of the physical structure.
  • Responsible for following all organization and department precautions and procedures in the performance of all duties to ensure a safe work environment for self and others
  • Makes efficient use of work time to accomplish assignments as well as the ability to accept or respond to change in the work environment in a way that promotes the organizations goals and objectives

Qualifications:

  • Strong knowledge of leases, contract terminology, contract law and the real estate business in general is required
  • Must have the ability manage multiple projects and meet crucial deadlines
  • Ability to communicate effectively with in different capacities throughout a day
  • Strong organizational and writing skills necessary for success
  • Flexibility is a must in this position because an ordinary day can change very quickly
  • Previous experience as a paralegal, or other similar role, preferred
  • Strong computer skills, specifically with Microsoft Office package required
  • Good oral, written and interpersonal skills
  • Position requires regular day travel from corporate office to properties throughout the region
  • Valid Drivers license, proof of insurance, and a MVR report acceptable to the companys liability insurance carrier

Holladay Mission and Values: 

All associates are expected to live Holladays Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
    • Entrepreneurial - We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
    • Nurture - We encourage and support the growth and development of each other, our clients, and our communities.
    • Respect - We recognize and acknowledge the inherent value of others.
    • Integrity - We do the right thing. We exhibit a consistently high moral compass.
    • Community - We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
    • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:

The Commercial Maintenance Technician compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Must have a valid drivers license
  • Must have reliable transportation
  • Must not pose a direct threat to the safety and health of himself/herself or others
  • Able to read and follow instructions, warnings, procedures, etc.
  • Able to effectively and professionally communicate both orally and in writing
  • Must be available to work evenings and weekends
  • Able to follow company procedures regarding proper key control
  • Work in various body positions to complete tasks
  • Able to perform repairs on buildings and lights at heights up to 30 feet
  • Able to travel up and down 3 flights of stairs during work day transporting up to 80 pounds
  • Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
  • Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
  • Possess excellent customer service skills
  • Able to inspect roof tops effectively
  • Able to maintain a professional appearance
  • Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
  • Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
  • Must be able to communicate effectively by using a cell phone and computer
  • Able to climb stairs multiple times daily while transporting items
  • Able to effectively use a ladder
  • Able to perform routine maintenance and repairs

Supervisory Responsibility:

  • This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on specific property being managed

Landscape Supervisor

Job Details:
Job Location: IN - South Bend - South Bend, IN
Job Category: General Labor

Essential Duties and Responsibilities:

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Landscape Supervisor supports this mission by primarily being responsible for planning and supervising the work required to maintain all the formal landscaping, natural and desirable landscape features, lawn and outdoor areas on Holladay Property sites and certain other fee management properties. The Landscape Supervisor is responsible for providing leadership, supervision and communication that supports the departmental and organizational mission, and is in accordance with the organization's policies and applicable laws. This position requires that an individual be able to manage multiple projects, meet crucial deadlines, and communicate effectively with many different persons in different capacities throughout a day. The position requires the ability to make sound decisions, sometimes in a short amount of time, while always keeping the best interest of Holladay Properties in mind. This position requires a strong knowledge of landscape maintenance and extreme mobility because of the need to direct all aspects of landscaping in our portfolio on a weekly basis. Flexibility is a must in this position because an ordinary day can change very quickly as events occur at many different sites.

Essential Duties and Responsibilities include but are not limited to the following:

  • Manage, work, plan and coordinate all grounds maintenance duties which include but are not limited to: fertilization and chemical applications, irrigation control, lawn maintenance care procedures, removal of snow, tree and shrub care, landscape bed care.
  • Perform grounds inspections on a weekly basis and implement needed care and corrections.
  • Arrange work assignments through a foreman for the lawn and grounds maintenance crew.
  • Review and evaluate procedures and recommend ideas for increased efficiency and cost reduction.
  • Determine and prepare budget recommendations.
  • Plan and schedule work for lawn and grounds maintenance personnel to ensure proper maintenance effort.
  • Evaluate and work with lawn and grounds maintenance personnel to evaluate equipment and determine maintenance and replacement schedules.
  • Evaluate new equipment and materials and recommend purchasing specifications.
  • Plan and arrange meetings with area vendors for purchasing items with the goal of proper cost recommendations.
  • Plan and arrange meetings with grounds maintenance staff to ensure compliance with established practices, implement new policies, and to keep staff abreast of current changes and standards of industry.
  • Manage personnel functions including but not limited to hiring, performance appraisals, and vacation schedules.
  • Daily visual inspection of turf quality and needed application for possible treatment areas.
  • Perform or supervise irrigation repairs.
  • Inspect and treat beds and plants including, but not limited to: fertilization application, pest control, perennial and annual broadleaf weed control, replacement needs.
  • Perform or supervise quarterly application of lawn fertilization.
  • Perform or supervise semi-annual application of annual and broadleaf weed control.
  • Schedule and oversee pruning during the season, and dormant winter pruning of deciduous trees and summer flowering shrubs.
  • Perform all work related to snow removal and ice management which includes but not limited to: plowing entrys, parking lots, loading docks.
  • Apply salt and de-icing applications to designated areas of parking lots, loading docks and ramps, pedestrian walks and entries.
  • 24 on call duty for snow event.
  • Work with vendors for purchasing items in bulk supply for savings.

Qualifications:

  • Must have a valid drivers license
  • Must have reliable transportation
  • Must not pose a direct threat to the safety and health of himself/herself or others
  • Able to read and follow instructions, warnings, procedures, etc.
  • Able to effectively and professionally communicate both orally and in writing
  • Must be available to work evenings and weekends
  • Able to follow company procedures regarding proper key control
  • Possess excellent customer service skills
  • Able to inspect roof tops effectively
  • Able to maintain a professional appearance
  • Must be able to communicate effectively by using a cell phone and computer
  • Able to perform routine maintenance and repairs

Holladay Mission and Values: All associates are expected to live Holladays Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

  • Mission: Enriching lives through investment and service
  • ENRICH Values:
    • EntrepreneurialWe are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
    • NurtureWe encourage and support the growth and development of each other, our clients, and our communities.
    • Respect - We recognize and acknowledge the inherent value of others.
    • IntegrityWe do the right thing. We exhibit a consistently high moral compass.
    • CommunityWe are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
    • Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Compensation:

The Landscape Supervisor compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

  • Work in various body positions to complete tasks
  • Able to perform repairs on buildings and lights at heights up to 30 feet
  • Able to travel up and down 3 flights of stairs during workday transporting up to 80 pounds
  • Able to help remove snow from sidewalks, steps, and driveways as needed (8 hours or more)
  • Able to tolerate temperatures of 100 degrees or more and below freezing temperatures while working outdoors
  • Must be able to kneel, crouch, crawl, reach, push or pull up to 80lbs
  • Able to maintain mobility to complete job tasks in adverse conditions (rain, snow, heat, cold)
  • Able to climb stairs multiple times daily while transporting items
  • Able to effectively use a ladder

Supervisory Responsibility:

  • Landscape Supervisor will have supervisory duties of the landscapers
  • Manage or assist landscape/grounds crew in the oversight of projects (vendors/contractors) on premise to ensure work is being completed according to specifications

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on specific property being managed.

IT Systems Analyst

Job Location: IN- South Bend - South Bend, IN
Position Type: Full Time
Job Category: Information Technology

Summary of duties and responsibilities:

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The IT Systems Analyst supports this mission by creating positive IT support experiences for Holladay associates and tenants. The ideal candidate is the first line of support for incidents and service requests related to IT systems. This position works with the Holladay Properties IT team to execute best practices and implement new technologies as befit the business.

Essential Duties and Responsibilities include but are not limited to the following:

  • Support of a multi-tenant Microsoft 365 environment
  • Perform MAC (Moves Adds Changes) of hardware and software
  • Work with end users, vendors, and other stakeholders to resolve issues
  • Create documentation and SOP (Standard Operating Procedures)
  • Monitor access controls, data backups, endpoint management, and firewalls
  • Train associates on new technologies
  • Support of a cloud hosted VOIP solution and mobile phones
  • Performs other related duties and assignments as required

Qualifications:

  • High school diploma; Associates or Bachelors degree preferred.
  • Comp TIA A+, Network+, Security+ certification helpful
  • 2-4 years of experience providing solid knowledge of general PC and network support.
  • Ability to assess, react, and solve problems as quickly as possible.
  • Experience should include recent experience with:
  • Microsoft 365 technologies, especially SharePoint, OneDrive, and Teams.
  • Other Microsoft technologies including Windows 10, MS Office, and Windows Server
  • Basic network troubleshooting
  • Endpoint management systems and techniques such as RMM, MDM, endpoint automation/orchestration, PowerShell.

Position Competencies:

  • Attention to Detail: Able to zoom in to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
  • Composure: Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesnt show frustration when resisted of blocked; is a settling influence in a crisis
  • Decision Quality: Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgement; most solutions and suggestions turn out be correct and accurate when judged over time; sought out by others for advice and solutions
  • Effective Communications: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
  • Initiative: Identifies ways to improve processes/situations; takes responsibility for improvements or solving problems; sets own standards above prevailing standards; shows dissatisfaction with substandard or ineffective activities

Compensation:

The IT Systems Analyst compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and maybe adjusted up or down depending on market conditions.

Physical Demands:

  • Work in an office environment, requires lifting up to 30 lbs., crawling under desks, requires travel to off-site locations.
  • Individual may be required to work nights or weekends to do routine maintenance on employee computers or servers requiring after hour work.

Supervisory Responsibility:

  • This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties may vary.

Residential Portfolio Accountant

Job Location: IN- South Bend - South Bend, IN
Position Type: Full Time
Education Level: 4 Year Degree
Job Category: Marketing

Essential Duties and Responsibilities

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Portfolio Accountant supports this mission by supporting a portfolio of buildings related to the account assigned.

Essential Duties and Responsibilities include but are not limited to the following:

  • Prepare all aspects of the financial statement package, including creating and posting journal entries, general ledger review and completion of balance sheet support schedules
  • Ensure financial packages are completed and delivered in a timely and accurate manner to Directors of Property Management, Property Managers, and clients
  • Independently provide answers to financial questions from internal and external clients
  • Monitor and maintain cash balances
  • Resolve all issues and document response to all review comments generated
  • Analyze variances in financial statements and provides explanations to clients
  • Establish resolution plans for complex tenant issues, including researching and determining the best points of contact to collaborate on resolution
  • Review financials for errors/issues, and determine what adjusting entries are needed
  • Review and approve cash receipt entries by the AR team, and advice AR team on application adjustments
  • Identify and investigate potential AR exposures and determine which balances to escalate to property management and/or the client
  • Review and approve invoice coding from the AP team, and determine the proper expense accounts and instruct adjustments as needed